Paddock Wood Choral Society - Constitution
The name of the society shall be THE PADDOCK WOOD CHORAL SOCIETY hereinafter referred to as "the Society".
The object of the Society shall be to promote, improve, develop and maintain appreciation of choral music in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society, through its committee, shall determine from time to time.
The members of the Society shall be those who pay the annual subscription as determined by the committee, together with such other honorary members, which the Society may elect.
OFFICERS AND COMMITTEE
The management of the Society shall be in the hands of a committee consisting of a Chairman, an honorary Secretary, an honorary Treasurer, the Making Music Representative, two other members and the Conductor and Accompanist (either of whom may be the Making Music Representative). The officers and other committee members shall be elected by and out of the Society’s members at the Annual General Meeting. They shall hold office for one year and be eligible for re-election with the exception of the Chair who will be eligible for re-election annually but may not serve for longer than three years. The Making Music Representative, the Conductor and the Accompanist shall remain in office until replaced.
All the arrangements for the concerts and other events and the central finance shall be in the hands of the committee.
a) The financial year shall end on 31st July.
b) A banking account shall be opened in the name of the Society and cheques shall be signed by any two officers of the Society.
c) The Society may receive donations, grants in aid and financial guarantees, and tickets for any or all its concerts and other events may be offered for sale to the public.
d) The income and property of the Society whencesoever derived shall be applied solely towards promoting the objects of the Society as set out above and no portion thereof shall be paid or transferred either directly or indirectly to any members of the Society except in payment of legitimate expenses incurred on behalf of the society.
(e) The Treasurer is empowered to pay for goods and services by on line bank transfer as appropriate.
In the event of the Society being wound up any assets remaining upon dissolution after the payment of proper debts and liabilities shall be transferred to a charitable trust or institution/s having similar objects to the Society.
Within three months of the end of each financial year the members shall be summoned to an Annual General Meeting of which at least fourteen days’ notice in writing shall have been given.
The financial accounts shall be audited and submitted to the members at the Annual General Meeting.
The constitution of the Society may only be amended by a two-thirds majority of the members present at an Annual or Special General Meeting, provided that fourteen days’ notice of the proposed meeting and amendment has been displayed for all members to see, and that any amendment shall not affect the Society remaining a charity.